What’s Actually Inside a Bali Wedding Package? I Compared 6 Real Quotes.

A couple sent me 6 Bali wedding quotes to compare in May. By line 3 of the first PDF, I realized nobody structures these the same way.

One quote was two pages. Another was eleven. One used Rupiah throughout; one used USD only; one swapped between the two mid-document. One had “venue setup” as a single $2,400 line. Another broke the same category into chairs ($180), aisle setup ($220), signage ($140), ceremony arch ($280), reception tables ($620), lighting ($450), linens ($180), and so on.

I’m a freelance wedding budget consultant. Comparing quotes for couples is how I spend most of my working time. After going through those six quotes line by line, I put together a reference list of what should appear in any legitimate wedding packages in bali indonesia that a couple is being asked to approve.

Here are the 17 items, grouped by category, with the price ranges I observed across the six quotes.

Venue & Setup

1. Venue fee — $2,500 to $8,000.

The spread depends on venue type. A standard villa buyout for 2 nights runs $3,500 to $6,000. A clifftop ceremony venue with reception space runs $4,500 to $8,000. A beach venue (where legal) runs $2,500 to $5,000. Resort chapel ceremonies can be as low as $1,800 but almost always require a full catering spend-minimum with the resort.

2. Ceremony arch & aisle setup — $280 to $650.

Depends on floral choice. Minimum setup with greenery is around $280. Full floral arch with cascading blooms runs $450 to $650.

3. Chairs & ceremony seating — $4 to $12 per chair.

Simple white folding chairs: $4-6. Chiavari chairs (the gold ones you see on Pinterest): $9-12. Chair pads add $2-3 per chair.

4. Reception tables & linens — $85 to $180 per table.

Includes table rental, linens, chargers, basic centerpiece. Does not include floral centerpieces, which are quoted separately.

Core Vendors

5. Officiant / celebrant — $300 to $750.

Bilingual officiants (English + Bahasa Indonesia) run higher. Religious officiants (Catholic, Hindu, Christian) run higher still. Non-religious bilingual symbolic officiants average $450.

6. Photographer — $1,800 to $4,500.

Six to eight hours of coverage, 300-500 edited images, online gallery. Top-tier photographers (featured in Vogue, Junebug, Grace Ormonde) run $4,000+.

7. Videographer — $1,400 to $3,800.

Highlight reel of 3-5 minutes plus a longer edit. Film-style editing adds 20-30% to the base price. Drone footage is almost always included now.

8. Hair and makeup — $180 to $450 per person.

Bride: $350-450. Bridesmaids and family members: $180-280. Trial run before the wedding adds $120-180.

9. Floral — $800 to $2,500.

For a 30-guest ceremony. Includes ceremony arch, aisle petals, bridal bouquet, boutonnieres for the groom and immediate family, and reception centerpieces for 4-5 tables. Does not include corsages or extensive secondary arrangements.

Food and Drink

10. Catering — $65 to $120 per head.

Plated dinner, buffet, or family-style. Lower end: 3-course family-style, standard menu. Higher end: fine dining, custom menu with sommelier-paired drinks. Minimum guest counts apply at most venues (typically 20).

11. Bar package — $45 to $85 per head for 4-5 hours.

Open bar with beer, wine, and 2-3 signature cocktails. Full premium bar runs $85-120 per head.

12. Wedding cake — $280 to $650.

For a 30-guest wedding. Semi-custom design. Fully custom runs higher.

Logistics

13. On-site coordinator — $800 to $2,200.

Varies by whether this is the lead coordinator (who’s been with you for the full planning) or a day-of coordinator added separately.

14. Guest transfers — $45 to $85 per vehicle per transfer.

Vans, SUVs, or sedans depending on group size. A typical Bali wedding needs 2-4 transfer windows (airport arrival, hotel to ceremony, ceremony to reception, late-night return).

15. Vendor transport — $150 to $400 total.

For moving floral, catering, sound equipment, and HMUA to the venue. Often a hidden line item.

16. Cleanup & teardown — $200 to $550.

Post-event cleanup. Usually included in venue fee but worth checking.

Legal

17. Marriage certificate translation + civil registry — $350 to $700.

Required only for legally binding ceremonies. Includes sworn translator fees (~$120), civil registry fees at Catatan Sipil in Denpasar ($200-350), and administrative handling by the agency.

What’s “always included” vs “often hidden”

Usually in every quote:

• Venue fee
• Catering
• Photography
• Coordinator
• Floral (basic)

Often omitted or vaguely bundled:

• Vendor meals ($150-$300 for the catering team on event day)
• Floral transport
• Overtime fees for vendors if event runs past agreed time
• Weather contingency / backup venue hold
• Marriage certificate translation fees
• Tipping guidance (not required but often expected)
• Welcome kits and guest gifts

Almost never in the initial quote:

• B211A visa processing if doing a legal ceremony
• Pre-wedding shoot (separate day, separate fee)
• Rehearsal dinner coordination

Five questions that force transparency

If your quote doesn’t address these, send it back for revision:

“What vendor meals are included, and for how many people?” The catering team eats. The floral installers eat. The photographer and videographer eat. This is $150-$300 that often shows up on the final invoice if not pre-included.

“What’s the overtime policy for each vendor?” Standard rate is $50-$100 per hour per vendor. Make sure this is contracted in writing before the event, not negotiated at 11pm when the DJ wants to keep playing.

“What’s the floral transport fee, and is it already in the floral line?” Usually $85-$150 for moving arrangements from the market to the venue. Should be explicit.

“If we need to invoke the weather backup, what’s the cost structure?” This should be a specific amount tied to a specific venue, not “we’ll let you know.”

“What’s included in cleanup and teardown, and what’s extra?” Especially for private villa events where the villa’s standard cleaning fee is separate from event teardown.

The couple I was helping compare quotes signed with the agency that produced the most detailed line-item breakdown. They weren’t the cheapest. They weren’t the most expensive. They were the clearest.

Six months in, the couple told me nothing on the final invoice was a surprise. That’s the real metric.