For numerous businesses, corporate travel is important to performing enterprise — as well as currently being one of their biggest expenses.
Just after a turbulent number of several years, business travel around the globe is firmly back on the table. And, as companies prepare for the future phase of enterprise travel, they’re also eager to start off far better handling their journey programs.
A lot of businesses throughout Europe are turning to journey management companies to help them conserve funds, centralize functions, and enhance both equally their journey budgets and journey programs.
If you are ready to centralize and modernize your small business journey administration processes, we have put jointly this guidebook — together with a list of journey management organizations in Europe — that covers:
- The positive aspects of using a travel administration company for reserving and controlling company vacation in excess of in-home procedures
- The main capabilities to search for when deciding upon a travel management company
- A assessment of the leading five journey administration companies in Europe
What are the benefits of utilizing a travel management firm?
Travel administration organizations are not just geared in direction of enterprises. Organizations of all sizes throughout all industries can advantage from the use of a travel administration firm to enable them help save funds on flights, accommodation, and other vacation fees.
Corporations that improve their travel programs (and in turn their travel budgets and future small business journey designs) can take pleasure in exact price reporting, optimized budgets, and substantial stages of compliance with their enterprise travel guidelines.
Let us just take a search at some of the other added benefits of using journey administration businesses in Europe to deal with your business travel processes:
- Centralized company journey management: Businesses that run their travel applications in-house normally use an array of spreadsheets and sophisticated e-mail threads to system business trips. Having said that, when businesses use a vacation administration business, these challenging procedures can be eliminated. Journey management organizations help you centralize vacation reserving, expenditure processes, and vacation procedures into 1 effortless-to-use system.
- Price tag cost savings on journey and accommodation expenses: One particular of the main rewards of a journey administration organization is its working experience in negotiating the very best corporate vacation costs. A fantastic travel administration business can also build prolonged-term partnerships with resorts and airways to assist you conserve revenue on an ongoing foundation.
- Quick-to-use self-booking engines: A great vacation management organization will aid self-reserving, that means your workers can make their personal vacation preparations with the support of designed-in travel guidelines.
- The skill to make information-pushed decisions and enhance your vacation commit: Vacation administration companies acquire your journey knowledge and compile reports on your vacation spend trends, which include a breakdown of expenses by staff, division, or challenge to aid you improve long run budgets.
- Improved vacation coverage compliance: Even organizations with vacation insurance policies in put experience from unauthorized bookings that drop outside policy rules. Vacation management companies can flag and block unauthorized bookings, as effectively as make your travel policy into the way they regulate your travel program.
Attributes to appear for when deciding upon a vacation administration company
Several journey management businesses in Europe provide travel know-how to aid with scheduling processes. While many of these platforms can appear fashionable and intuitive, they don’t generally present the characteristics you will need to regulate an optimized vacation plan.
Picking a journey management corporation that does not provide all of the functions you need leaves you back again at sq. one particular with all of the very same restrictions you faced in the past.
Under, we depth the crucial capabilities you need to have to appear out for when evaluating journey administration corporations in Europe that will assistance you help you save cash, secure your enterprise travelers, and streamline your overall vacation administration plan.
- Comprehensive vacation inventories: It’s critical that the vacation management corporation you pick gives you access to extensive inventories of transportation and lodging providers, as well as enabling you to look at rates, dates, and presents that best fit your travel requirements.
- Designed-in approval workflows: Embedding your vacation approval workflows and travel plan into your vacation management company’s system assists you enhance policy compliance rates and removes the have to have to regulate journey and expenditures by way of prolonged e mail threads.
- Centralized bill assortment: Some journey management organizations really do not act as a solitary vendor which means that you are going to continue to require to collect and collate invoices from various providers. Vacation administration businesses that offer a process that consolidates all of your regular invoices into 1 one seller invoice can help you save you a good deal of time and hassle.
- Versatile scheduling choices: Versatile booking alternatives help organizations to accommodate any previous-moment adjustments to vacation dates or cancelations soon after reserving for free of charge or at a reasonable expense.
- 24/7/365 Client guidance: Surprising events are inevitable in enterprise vacation, and you want to know that your journey management business will be there to assist you really should factors go incorrect. A prompt, effortless-to-access purchaser assist perform is essential to enable your tourists control any issues that come up.
- A number of transportation options: Whether your business enterprise is trying to lower its carbon footprint or doesn’t do organization abroad, a excellent journey administration business will present you with transportation solutions aside from air travel these kinds of as rental cars and trucks and trains by means of the same platform.
- Reporting capabilities: The capacity to obtain travel information that is damaged down by specific enterprise travelers, manner of transportation, booking variety, cancelations, and recoverable VAT will help you have out major devote optimization actions.
The 5 greatest enterprise vacation administration companies in Europe
Now you know what you are on the lookout for in a travel administration enterprise, let us just take a appear at a checklist of vacation management businesses in Europe — including an overview of their characteristics — that can assist you enhance your travel courses.
All companies on this list operate internationally, but are headquartered in Europe. Right here is our decide on of 5 of the top vacation management firms in Europe.
TravelPerk is a company vacation administration enterprise with an all-in-one system to support organizations in Europe and beyond enhance their travel courses.
Not only does TravelPerk offer firms more travel solutions and aid than any other travel administration organization, but it also allows consumers to regulate all business journey processes by way of its centralized, end-to-stop digital platform.
With access to the world’s most significant vacation inventory for flights and accommodation, a special VAT recovery option, a carbon offsetting method, and FlexiPerk, a cancelation policy that grants end users the capability to cancel small business excursion arrangements up to two several hours just before departure with a certain refund of 80%, enterprises can rest straightforward knowing all of their travel needs are taken treatment of when conserving cash at the exact same time.
Other essential TravelPerk choices and characteristics consist of:
No matter whether you do enterprise in Belgium, Mexico, Australia, or everywhere else in the entire world, TravelPerk’s in depth system has acquired each and every 1 of your small business travel desires included.
If you’re keen to master more about how TravelPerk can streamline your organization’s business vacation system, achieve out currently for a no cost demo.
2. BCD Travel
Headquartered in the Netherlands, BCD Travel is a corporate vacation management enterprise with workplaces in 109 nations that provides journey management products and services to businesses all around the world.
As effectively as presenting conventional organization travel administration products and services, BCD Vacation also gives conferences management, cost management, and carbon-emissions monitoring and reporting.
Featuring products and services via a travel agent, BCD Journey can be deemed a common journey management company, but the business does offer some on the internet reserving applications in the kind of a computer software suite of different platforms:
- BCD Pay out: A journey expense administration device
- BCD Inform: A cell application for company travelers with 24hr help and danger management
- TripSource: A self-administration resource for business enterprise travelers
- DecisionSource: A attribute that gives insights based mostly on vacation software details
Why decide on TravelPerk above BCD Vacation?
Regardless of the availability of these on line reserving applications, considering that BCD Travel’s platforms are not centralized the user practical experience is disjointed and decentralized.
Not only does TravelPerk bridge this gap with its centralized company vacation platform that consumers can use to handle the scheduling course of action from begin to finish, but it also outshines BCD Vacation in several other means.
For illustration, although TravelPerk’s pricing is flat with no hidden charges, BCD Vacation end users pay a membership rate additionally expenses for air or rail bookings. On top of that, while TravelPerk gives the major inventory for flights and accommodation, BCD Travel’s inventory as a entire is notably limited.
With headquarters in France and recently acquired by American Convey World Small business Journey (AMEX), Egencia is a corporate travel tool for small business journey. Serving businesses in about 60 international locations, the company allows enterprises book journey, deal with dangers, and make sure traveler wellbeing.
Egencia’s primary offerings and functions consist of:
- Journey coverage management
- Built-in journey and expenditure resolution
- Extensive reporting and benchmarking dashboards
- Travel administration consulting
- Multi-level organization trip acceptance workflows
Why select TravelPerk over Egencia?
Inspite of its new acquisition, Egencia nevertheless has some modernizing to do. The corporation does not offer centralized itineraries for multiple bookings, presents limited overall economy airfares, and costs supplemental costs for purchaser assist.
TravelPerk, on the other hand, delivers a easy pricing product, with no further month-to-month fees or hidden costs, the world’s largest flight stock, and centralized itineraries for several bookings.
Click on below to evaluate equally platforms’ features and gains
4. Capita Journey and Events
Capita Vacation and Gatherings (now rebranded as Agiito) is a vacation, meeting, and event expert firm based in the United Kingdom.
Through its application, users can obtain an overview of their total journey which includes flight facts and check out-in back links, get updates on any journey disruptions, and receive genuine-time rail and flight updates for platform and gate alterations.
The company’s primary offerings and features include:
- Conferences and events management
- Carbon offsetting
- Traveler tracking and chance administration
- 24/7/365 client support
- Desktop and cell vacation app
- Synced bookings to produce 1 trip itinerary
Why choose TravelPerk in excess of Capita Journey and Gatherings?
Capita Journey and Events’ business enterprise journey choices are minimal. Customers really do not have obtain to a benefits or loyalty details function, the business relies heavily on SAP Concur’s reserving method, and delivers no evident 3rd-occasion integrations.
Meanwhile, TravelPerk supports airline and hotel loyalty packages, presents an easy-to-use, proprietary scheduling software, and delivers a substantial record of software integrations across a lot of groups.
Uk-based ATPI supplies corporate travel and situations methods to shoppers throughout a wide vary of sectors globally, including the retail, engineering, design, and money services sectors.
ATPI specializes in journey management for businesses needing bespoke journey methods in distinctive industries. The firm presents a specific travel alternative for the offshore and vitality, marine, and mining and assets sectors.
ATPI’s major offerings and capabilities incorporate:
- ATPI Halo, a CO2 measurement, reduction, and offset provider
- On the net reserving instrument
- Corporate party management
- Traveler monitoring program
- Expenditure management answer
- Reporting equipment
- Multi-amount approval and several workflows
Why pick TravelPerk about ATPI?
While ATPI is a excellent corporate administration remedy for expert industries, it does fall limited when it will come to currently being a thorough travel management resolution.
For case in point, when ATP’s function set is compared to TravelPerk, it is obvious that ATPI does not provide a equivalent vacation inventory, the identical level of 3rd-social gathering integrations, or a versatile cancellation policy for past-moment modifications.
Take pleasure in the most effective organization vacation management encounters with TravelPerk
TravelPerk is the only business that genuinely delivers organizations a modern-day, conclude-to-conclude business enterprise journey solution. Its simple-to-use system, substantial vacation inventories, and 7-star shopper assist workforce make it the easy alternative for organizations seeking to optimize and streamline their small business journey courses.
Consider TravelPerk nowadays and see how your business enterprise can benefit from our versatile scheduling options, thorough price management capabilities and substantially, substantially additional!